--- tytul: "WordPress & WooCommerce: Store Admin Guide" opis: "Manage your WooCommerce store admin panel: edit user profiles, menus, content and post revisions. A complete WordPress guide." adres: https://justidea.agency/en/blog/wordpress-woocommerce-admin-guide/ serwis: "JustIdea Agency" jezyk: pl zrodlo: automatyczny odpowiednik strony HTML, generowany przy każdym buildzie --- Article # WordPress & WooCommerce: A Guide to Store Administration Manage your WooCommerce store admin panel: edit user profiles, menus, content and post revisions. A complete WordPress guide. [![Joanna Hoły](https://justidea.agency/obrazy/asia-240x300-30229762.webp) Joanna Hoły Project Manager Web Developer](https://justidea.agency/en/author/joanna-holy/) 2 October 2025 29 min read 9 sections ![WordPress & WooCommerce: A Guide to Store Administration](https://justidea.agency/_astro/szablon-12-1-1282226a.B7Tk3Go_.webp) Web Development Trusted by ![LPP](https://justidea.agency/obrazy/lpp-logo-2-b64d3a02.svg) ![House](https://justidea.agency/obrazy/logo-house-c706eeae.svg) ![Toyota](https://justidea.agency/obrazy/toyota2-1-63c6570a.webp) ![Fame MMA](https://justidea.agency/obrazy/fame-ffb4e0d0.webp) ![Surf Inc.](https://justidea.agency/obrazy/surfinc-91e5b73d.webp) ![LyoFood](https://justidea.agency/obrazy/lyo-cb899d46.webp) ![ExpertSender](https://justidea.agency/obrazy/expert-ca00548d.webp) ![Purinova](https://justidea.agency/obrazy/purinova-217da6ab.webp) ![Mennica Gdańska](https://justidea.agency/obrazy/mennica-98166c12.webp) ![Group IB](https://justidea.agency/obrazy/group-ib-b711171e.webp) ![Smart Kids Planet](https://justidea.agency/obrazy/smart-kids-151311c5.webp) ![SuperSonic](https://justidea.agency/obrazy/supersonic-a35404fe.webp) ![Wierzynek](https://justidea.agency/obrazy/wierzynek-1-d027e7cc.webp) ![RegoBis](https://justidea.agency/obrazy/regobis-a8b446e3.webp) **In this article** 1. 01Get to know WordPress user settings: how to edit your profile and personalise the admin panel 2. 02How to edit navigation on a WordPress site: adding, removing and reordering menu items 3. 03Blog posts in the WordPress panel: a guide to managing content 4. 04Site pages in the WordPress admin panel 5. 05Standard post or page editing 6. 06Managing other language versions of posts and pages 7. 07How to organise categories and tags in WordPress: a guide to content structure 8. 08Configuring products in WooCommerce: categories, tags and display options 9. 09Troubleshooting WordPress: common problems and how to fix them Share ## Get to know WordPress user settings: how to edit your profile and personalise the admin panel After logging in, you can access your user settings in two ways: - hover over your username in the top right corner of the admin panel and select **Edit Profile** - click the **Profile** button in the left-hand menu ![WordPress dashboard: arrows point to Edit Profile and the Profile tab](https://justidea.agency/_astro/1-434766ef.yb4ckaoK_1PPc7U.webp) WordPress dashboard: arrows point to Edit Profile and the Profile tab In profile editing, you can, among other things: - change the admin panel's colour scheme: - turn the front-end toolbar on or off after logging in: - change the admin panel's interface language: - enter the user's first name, last name and/or nickname, define which of these values is displayed (e.g. in the top right corner of the admin panel), and change the email address linked to the account: - change the password or log the user out of all active sessions (the second option is useful, for example, if you were logged into the admin panel on someone else's computer and forgot to log out): ### Editing the admin panel interface On many admin panel pages, a **Screen Options** tab is available in the top right corner, letting you turn certain interface elements on that page on or off. ![WordPress dashboard: arrow points to the Screen Options button](https://justidea.agency/_astro/7-d94c97c3.Crevk5Wl_Z1PJVUe.webp) WordPress dashboard: arrow points to the Screen Options button For example, on the admin panel's home page (the so-called Dashboard), you can turn the following widgets on this page on or off: ![Expanded Screen Options with Dashboard widgets checked](https://justidea.agency/_astro/8-1715252b.BJlkDLVq_20cCDA.webp) Expanded Screen Options with Dashboard widgets checked On some pages, you can also change the position of certain elements using drag and drop. ![Dashboard widgets in drag-and-drop mode](https://justidea.agency/_astro/9-61525f2a.BopZ8Gqt_2vzmY8.webp) Dashboard widgets in drag-and-drop mode Many widgets also have three arrows: ![Quick Draft widget: three arrows in the top right corner](https://justidea.agency/_astro/10-5f86bf38.6H47uB_W_Dou6m.webp) Quick Draft widget: three arrows in the top right corner The first two arrows define the element's position on the page: they move the widget ahead of an earlier widget or behind a later one. The last arrow collapses or expands the widget. ![Arrow points to the collapse icon on the Quick Draft widget](https://justidea.agency/_astro/11-4d7ac7cd.D5-08Z70_ZEOyce.webp) Arrow points to the collapse icon on the Quick Draft widget ## How to edit navigation on a WordPress site: adding, removing and reordering menu items In the admin panel, in the left-hand menu, select **Appearance > Menus**. ![WordPress sidebar menu: arrows from Appearance to Menus](https://justidea.agency/_astro/12-e837e33f.C_aXBc-B_Z1tHdDB.webp) WordPress sidebar menu: arrows from Appearance to Menus **NOTE!!!** If you cannot see these tabs in the admin panel, consult our web developer. ### Choosing which menu to edit At the top of the menu editing panel, choose which menu you want to edit and confirm your choice with the **Select** button. This same panel also handles sales if you're running [WooCommerce stores](https://justidea.agency/en/services/e-commerce/woocommerce/), which we build and maintain. ![List of menus to edit: Main, Footer and Bottom Footer](https://justidea.agency/_astro/13-96244ac1.oLayRjro_Z21u371.webp) List of menus to edit: Main, Footer and Bottom Footer ### Screen options You can add your website's pages, blog posts (if any exist), custom links and a few other elements to the menu. The visibility of the item types available to add to the menu is defined in Screen Options. ![Menu screen options: Pages and Custom Links checked](https://justidea.agency/_astro/14-bfd71ede.BTwsd5nF_4ux03.webp) Menu screen options: Pages and Custom Links checked If you want some menu items to open in a new tab, you can enable **Link Target** in Screen Options, which lets you define this property for each menu item. ![Open in a new tab checkbox for the Team menu item](https://justidea.agency/_astro/15-4a24da75.DCHdWBEC_Z2u0f4P.webp) Open in a new tab checkbox for the Team menu item ### Adding a page or blog post to the menu Go to the panel for adding that type of item. If the panel is collapsed, expand it by clicking the arrow next to the item type's name. ![Arrows point to expanding the Pages and Posts sections](https://justidea.agency/_astro/16-b0c3f227.RCf1fE4u_1lvliA.webp) Arrows point to expanding the Pages and Posts sections For both pages and posts, three tabs are available in the panel for adding an item to the menu: - **Most Recent**: shows the most recently added pages or posts - **View All**: shows all pages or posts - **Search**: lets you search for a page or post ![Three tabs in the Pages panel: Most Recent, All, Search](https://justidea.agency/_astro/17-cf73d179.AAk8sUkR_Z1kuBL3.webp) Three tabs in the Pages panel: Most Recent, All, Search To add an item to the menu, tick the checkbox to the left of that item. You can also tick the **Select All** checkbox, which selects every item currently visible in the panel. Clicking the **Add to Menu** button adds the selected pages or posts as the last items in the menu. ![Searching for and selecting the home page to add to the menu](https://justidea.agency/_astro/18-40068a03.G0Mht97m_1MGgbo.webp) Searching for and selecting the home page to add to the menu For the added items to become visible on the site, click the **Save Menu** button. ![Menu structure with the Save Menu button highlighted](https://justidea.agency/_astro/19-5fb7ac46.fZxlW__E_Z2rimAH.webp) Menu structure with the Save Menu button highlighted ### Adding custom links to the menu Go to the panel for adding custom links. If the panel is collapsed, expand it by clicking the arrow next to **Custom Links**. ![Arrow points to the collapsed Custom Links panel](https://justidea.agency/_astro/20-8e30db1a.C81T-cmR_zmnT6.webp) Arrow points to the collapsed Custom Links panel In the **URL** field, enter the address the menu item should point to. It's important that the URL is complete, i.e. it starts with https:// In the **Link Text** field, enter the text that will appear in the menu. Clicking the **Add to Menu** button adds the link as the last item in the menu. ![Custom Links form: URL and Link Text fields](https://justidea.agency/_astro/21-b5f8b405.BpHKUFxX_Z69Uuk.webp) Custom Links form: URL and Link Text fields For example, if you want an item called Interactive Agency to appear in the menu and point to justidea.agency, enter [https://justidea.agency](https://justidea.agency/) in the URL field and Interactive Agency in the Link Text field. For the new item to become visible on the site, click the **Save Menu** button. ![WordPress menu: arrow points to the Save Menu button after adding a link](https://justidea.agency/_astro/22-fbe225f3.D4CALFUs_1XG7R9.webp) WordPress menu: arrow points to the Save Menu button after adding a link **NOTE!** Use the Custom Links panel **only for pages that are NOT pages on your own website**. Pages on your own site should be added using the Pages panel described earlier (or Posts, for blog posts). This is because items added via Pages or Posts are relative links, meaning that if such a post's URL changes, WordPress automatically updates that address in the menu too. Items added via Custom Links have no such safeguard. ### Editing menu items To see a menu item's properties, click the arrow next to that item. ![Menu structure: arrow points to the expand icon on the Contact item](https://justidea.agency/_astro/23-d368e244.Dc4-QFkD_Z2k2SDS.webp) Menu structure: arrow points to the expand icon on the Contact item Once the item is expanded, you can edit the text displayed in the menu in the **Navigation Label** field. For Page and Post type items, the **Original** field shows the original title of the page the menu item points to. This title is also a clickable link to that page. ![Editing panel for the Contact item: Navigation Label field and Original link](https://justidea.agency/_astro/24-21957f0c.Du2BvC_k_Z1WkOJz.webp) Editing panel for the Contact item: Navigation Label field and Original link For Custom Link type items, a **URL** field is available, letting you edit that item's URL. ![Custom Link panel: URL field with the justidea.agency link](https://justidea.agency/_astro/25-f720257b.CHdx6GOP_Z1HUvGo.webp) Custom Link panel: URL field with the justidea.agency link The **Remove** button deletes that item from the menu. The **Cancel** button closes the editing of that item. For your changes to become visible on the site, click the **Save Menu** button. ![WordPress menu: Save Menu button after removing an item](https://justidea.agency/_astro/26-082a5680.Bqvlmb2D_ZT4uto.webp) WordPress menu: Save Menu button after removing an item ### Editing the order of menu items You can edit the order of items in two ways. The first is drag and drop. ![Menu structure: dragging the Contact item under the About Us item](https://justidea.agency/_astro/27-f50f9d59.Bx_lEGSV_ZaIhHx.webp) Menu structure: dragging the Contact item under the About Us item The second way is to expand that menu item's editor and use the buttons in the **Move** section. ![Contact panel: highlighted Move Up and Down One links](https://justidea.agency/_astro/28-dcd888f5._1KI46vq_2lrY2L.webp) Contact panel: highlighted Move Up and Down One links The **Up** and **Down One** options move the item one position earlier or later in the menu structure. The **Move to Top** option makes that item appear first in the menu. The **Under \[name of the item above the item being edited\]** option moves the item you're editing into the submenu of the item above it. **NOTE!** Some templates don't have a submenu designed into them. If your template is like this and you still place an item in another item's submenu, it may not display correctly! For the changes to become visible on the site, click the **Save Menu** button. ![WordPress menu: Save Menu button after reordering items](https://justidea.agency/_astro/29-7ff24445.Cq0xFGCn_Z21SVr0.webp) WordPress menu: Save Menu button after reordering items ### Different language versions of the menu If your template supports multiple language versions, you can switch to editing the menu in another language in a few ways: ![Three ways to switch the menu language: top bar, tabs, Translations](https://justidea.agency/_astro/30-8de8da67.BW-UfMW0_Z2bb6p4.webp) Three ways to switch the menu language: top bar, tabs, Translations **NOTE!** We don't recommend using the menu synchronisation option between languages, as it can result in some menu items from one language being replaced with items from another language (for example, links to Polish pages appearing in the English menu). ## Blog posts in the WordPress panel: a guide to managing content ### Adding a new post You can create a new post in several ways. - In the top toolbar, select **New > Post** - In the admin panel, in the left-hand menu, select **Posts > Add New** - In the admin panel, after going to the **Posts** page, click **Add New** - On the admin panel's home page (Dashboard), in the **Quick Draft** widget (if the widget's visibility is enabled in Screen Options) **NOTE!** This option lets you quickly enter a title and unformatted post content and save it as a draft, but it does not let you publish a new post! ### Browsing posts To see all posts on the site, click **Posts** in the admin panel's sidebar menu, or select **Posts > All Posts**. ![Sidebar menu: All Posts option highlighted under Posts](https://justidea.agency/_astro/35-0d407d31.B0ejk5vx_Z1XT1vH.webp) Sidebar menu: All Posts option highlighted under Posts By default, the posts page shows the 20 most recent posts with the status **Published** or **Draft** (if there are more than 20 posts, you can reach the rest using pagination). If the site has several language versions, only posts from the currently selected language version will be shown (you can read more about language versions later in this guide). ![Post list: status and language filters, and a count of 79 items](https://justidea.agency/_astro/36-9f81d660.3kS2Qpas_ZplpTL.webp) Post list: status and language filters, and a count of 79 items In Screen Options, you can change the number of items displayed, define the visibility of certain columns, and switch to a compact view. ![Screen options for the post list: columns, pagination and compact view](https://justidea.agency/_astro/37-16188955.Du8eRfj7_ZV9ftI.webp) Screen options for the post list: columns, pagination and compact view ### Searching, filtering and sorting posts WordPress's post search searches both post titles and their content. You'll find it here: ![Post list: Search Posts field highlighted](https://justidea.agency/_astro/38-7f5242ec.Da6OmUca_Z15RIX9.webp) Post list: Search Posts field highlighted The filtering mechanism lets you display posts published in a given month and/or assigned to a given category (if you don't use categories on your blog, this second type of filtering won't be useful). ![Post list: All Dates and All Categories filters](https://justidea.agency/_astro/39-0149af24.t1TceoL__O20kG.webp) Post list: All Dates and All Categories filters When you hover over some of the column headers in the table showing all posts, an arrow appears. Clicking it changes the sort order of the posts. ![Post list: sort arrow next to the Date column header](https://justidea.agency/_astro/40-b559591a.Rg9l9MBc_C2mQ0.webp) Post list: sort arrow next to the Date column header **NOTE!** Changing the sort order only affects how items are displayed in the admin panel. **It does not affect the order items are displayed on the site.** If you want to change the display order on the site, contact your web developer. ## Site pages in the WordPress admin panel ### Adding a new page You add a new page in a similar way to a new blog post. The only difference is that you can't add a new page from the Dashboard. - In the top toolbar, select **New > Page** - In the admin panel, in the left-hand menu, select **Pages > Add New** - In the admin panel, after going to the **Pages** page, click **Add New** ### Browsing, searching, filtering and sorting pages This mechanism works identically to blog posts. The main difference is that pages don't have categories or tags, so there's no way to filter or sort using that metadata. To see all pages, click **Pages** in the admin panel's sidebar menu, or select **Pages > All Pages**. ![Sidebar menu: All Pages option highlighted under Pages](https://justidea.agency/_astro/44-008aa0f9.BW9hddwa_K55EP.webp) Sidebar menu: All Pages option highlighted under Pages ## Standard post or page editing To edit a chosen post or page, click its title in the list of posts or pages (or the **Edit** command that appears when you hover over the post or page title). ![Post list: post title link with the Edit button underneath](https://justidea.agency/_astro/45-00f69567.DHhGy_H7_1XCo2s.webp) Post list: post title link with the Edit button underneath If your WordPress supports several language versions and the post or page has a version in other languages, you can go to editing that language version by clicking the pencil icon under the relevant flag. ![Post list: pencil icon for editing the post's translation](https://justidea.agency/_astro/46-b99af4e6._HIaMAU9_Z24fusE.webp) Post list: pencil icon for editing the post's translation **NOTE!** If the pencil icon isn't active, it means you don't have permission to edit translations. Contact the web master who built your site and ask them to grant you these permissions. **The rest of this section presents WordPress's standard post and page editing options. Keep in mind, though, that in your version of WordPress, posts or pages may contain other, additional fields you can edit.** ### Title field ![Post editor: Add Title field at the top of the form](https://justidea.agency/_astro/47-0da339a5.C-jGKVKX_Z1HqbS9.webp) Post editor: Add Title field at the top of the form Defines the post's title. ### Permalink Shows what the URL of the post or page will look like. ![Post editor: Permalink row highlighted](https://justidea.agency/_astro/48-4bf5e3dd.BHgcx4m3_ZS9JzG.webp) Post editor: Permalink row highlighted **NOTE!** Immediately after creating a post or page, this field is invisible. It only appears once you've entered a title. ![Editing the slug in the address: post field with OK and Cancel buttons](https://justidea.agency/_astro/49-8c1f8208.D7cKSVK8_3Gepu.webp) Editing the slug in the address: post field with OK and Cancel buttons The last part of the permalink, the so-called slug (in the screenshot this is the word "post"), is generated automatically from the title of the post or page. You can, however, edit it by clicking **Edit**. **NOTE!** If you edit the permalink, don't use accented characters or other special characters in it, and replace spaces with hyphens. ### Content editor ![WordPress post content editor outlined in the editing panel](https://justidea.agency/_astro/50-0f5e90b5.D1N7b35p_Z11YTGe.webp) WordPress post content editor outlined in the editing panel Lets you enter the main content of the post or page. **NOTE!** In your version of WordPress, some page templates may have the standard content editor disabled. **Three important notes:** - Although the editor lets you format text (bold, italics, creating lists and so on), if a given formatting option wasn't included in the site's design, it may not display (for example, if the design didn't include bulleted lists, they won't appear on the site). If it turns out you need some kind of content formatting, consult your web developer. - The editor lets you add headings to the content. We recommend using this option carefully, as using the wrong heading level in the page content can negatively affect that page's SEO. - You can paste previously formatted text into the editor (e.g. from MS Word). We don't recommend doing this, as text formatted in such a program may display incorrectly on the site (e.g. it may force the use of fonts that aren't loaded on the site). ### Publishing and other actions on a post or page The Publish widget lets you manage the publication status of the post or page and is used to save the changes you make. ![Publish widget in the WordPress post editor, outlined](https://justidea.agency/_astro/51-a51892c5.CH7gWR_H_ZiN3zw.webp) Publish widget in the WordPress post editor, outlined A post or page can have one of the following statuses: - **Draft**: means the post or page is still being written, - **Pending Review**: this status is mainly useful when you have several content authors and editors who proofread that content. As the name suggests, a post or page with this status has already been written and is waiting for approval, - **Scheduled**: this status appears if the publication date of the post or page is in the future (more on this later in this guide), - **Published**: the post or page is visible to everyone who visits your site (unless it has a different visibility setting). Remember that you can edit a published post or page at any time. ![Expanded post status list: Published, Draft, Pending](https://justidea.agency/_astro/52-2ad5e9c6.DcfwT1zI_Z2paAPE.webp) Expanded post status list: Published, Draft, Pending Visibility is a separate property of a post or page, and it can have one of three values: - **Public**: the default value; the post or page is visible to everyone who visits your site, - **Password Protected**: the post or page is visible to everyone, but a password is required to see its content, - **Private**: the post or page will only be visible to people logged into the admin panel. ![Post visibility options: Public, Password Protected, Private](https://justidea.agency/_astro/53-9e556998.DNE75UWW_Z1v9AQb.webp) Post visibility options: Public, Password Protected, Private Another property of this widget is editing the publication date. You can choose a date in either the past or the future. This second option is useful when you want a post or page to publish automatically at a time of your choosing. ![Post publication date field in the Publish widget](https://justidea.agency/_astro/54-c961fe4a.D6tf26SH_fxm5Q.webp) Post publication date field in the Publish widget If a post or page is still being written (it hasn't been published), you can save the changes made to it using the **Save Draft** button. ![Save Draft button in the Publish widget, outlined](https://justidea.agency/_astro/55-81d59225.C-MhyP-g_ZRCn55.webp) Save Draft button in the Publish widget, outlined The **Preview** or **Preview Changes** button (the button's name varies depending on the post or page's status) lets you see how the post or page will look once published. The button doesn't save the changes made to the post or page, and it doesn't publish it. ![Preview button next to Save Draft in the post editor](https://justidea.agency/_astro/56-8119849a.CWtSm8iL_127w1U.webp) Preview button next to Save Draft in the post editor The **Publish** button changes the status of a post or page that was a draft or pending review to published. ![Publish button next to the Pending Review status](https://justidea.agency/_astro/57-8306a97f.D3C49e3o_Z1q0Dbj.webp) Publish button next to the Pending Review status The **Update** button appears on published posts and pages. It lets you save the changes you've made. ![Update button next to a published post, outlined](https://justidea.agency/_astro/58-f6fb3e39.Fme3QsJP_Z29lxCH.webp) Update button next to a published post, outlined ### Restoring a previous version of a post or page WordPress keeps a history of all changes made to a post or page and lets you restore previous versions. Keep in mind, though, that the restore mechanism isn't perfect, and changes to certain things may not be recorded by the system and therefore may not be possible to restore later. The **Revisions** widget is used to restore previous versions. By default, it's located below the content editor for the post or page. If it isn't there, check whether its visibility is enabled in Screen Options, whether it's been moved elsewhere in the interface, and whether it's collapsed. ![Revisions panel at the bottom of the post editor with a list of changes](https://justidea.agency/_astro/59-1bcf7d86.DuVXSGr-_Z1UDFr5.webp) Revisions panel at the bottom of the post editor with a list of changes To restore a version, click the timestamp of the chosen version. ![Timestamp of a post revision highlighted in the Revisions list](https://justidea.agency/_astro/60-2fa1d695.C0HVwLmM_XCSlO.webp) Timestamp of a post revision highlighted in the Revisions list You'll be taken to a page that lets you compare the current and earlier versions of the post or page. The main part of the window shows a comparison of both versions. ![Revision comparison screen showing differences in the title](https://justidea.agency/_astro/61-f976e117.D5y-Hd6b_Z261kdo.webp) Revision comparison screen showing differences in the title You can easily switch to another archived version of the post or page using the **Previous** and **Next** buttons or the slider. ![Previous and Next buttons and the revision slider](https://justidea.agency/_astro/62-bc210d2c.0a1rmUAC_Z1Vit4q.webp) Previous and Next buttons and the revision slider By default, WordPress compares the current version with archived ones. You can, however, enable comparing any two versions. To do this, tick the **Compare Any Two Revisions** checkbox, which adds two markers to the slider that let you choose which versions of the post or page you want to compare. ![Compare Any Two Revisions checkbox with two sliders](https://justidea.agency/_astro/63-87b42f6b.BOXpY_1p_1GNtng.webp) Compare Any Two Revisions checkbox with two sliders The **Restore This Revision** button is used to restore the chosen version of the page. ![Restore This Revision button on the revision comparison screen](https://justidea.agency/_astro/64-b342bbf0.tTmHaE6V_ZbTgqy.webp) Restore This Revision button on the revision comparison screen After clicking the button, you'll be taken back to the post or page editor. To confirm the restore, click **Update**. ![Message confirming the restore and the Update button](https://justidea.agency/_astro/65-71729715.CavAmquf_ZfFCu0.webp) Message confirming the restore and the Update button ### Deleting a post or page The **Move to Trash** button deletes the chosen post or page. Such a post or page stops being visible on your site and in the list of posts/pages. ![Move to Trash link in the Publish widget](https://justidea.agency/_astro/66-036f010e.BZHOsr5F_Z10QX4o.webp) Move to Trash link in the Publish widget After deleting, you'll be taken to the page listing all posts or pages. Right after deletion, a button will be visible that lets you undo the deletion. In addition, a deleted post or page is kept in the Trash for some time, from where you can restore it. ![Post list showing an Undo message and the Trash (1) tab](https://justidea.agency/_astro/67-b06a941b.CYUyrXAO_1cB8ga.webp) Post list showing an Undo message and the Trash (1) tab ## Managing other language versions of posts and pages ### Creating a new language version The WPML plugin is used to create other language versions. You can create a language version of a post or page in several different ways. Because there are so many options, this guide presents one method, the one we recommend most. Go to editing the chosen post or page and find the **Language** widget. If you can't find this widget, check whether its visibility is enabled in Screen Options. It's also possible that the widget is collapsed or is located somewhere else than shown in this guide's screenshots. ![Language checkbox in Screen Options and the Language panel in the sidebar](https://justidea.agency/_astro/68-26dd6cf5.CRYnTCW9_GmbxL.webp) Language checkbox in Screen Options and the Language panel in the sidebar Before you start translating, it's important that the **Use WPML Translation Editor** option is unchecked in the translation widget, and that **Copy Uploaded Media to Translation** and **Copy Featured Image to Translations** are checked. ![WPML Translation Editor toggle and media copying checkboxes](https://justidea.agency/_astro/69-955cf835.CEwufvu2_1IYSFS.webp) WPML Translation Editor toggle and media copying checkboxes In the table of languages supported by your WordPress, tick the **Copy** checkbox next to the language you want to create a version for. Once you tick the checkbox, a **Copy** button appears below the table. Clicking it creates a duplicate of the post or page, but assigned to a different language. ![Copy checkbox next to English and the Copy button](https://justidea.agency/_astro/70-00cb7fce.IHd7Q86U_Zux8WU.webp) Copy checkbox next to English and the Copy button This means that if you create an English duplicate while viewing the Polish version of a post, that duplicate will initially be filled with content in Polish. Creating the duplicate, however, copies not just the text but also the media and all the other additional properties of the post or page. ### First edit of the new language version Once the duplicate has been created, the option to switch to editing the other language version will appear in the Language widget. To start editing, click the pencil icon. ![Pencil icon next to the English duplicate of the post](https://justidea.agency/_astro/71-457e1365.DmsF5fdm_Z2t2pQw.webp) Pencil icon next to the English duplicate of the post **NOTE!** If the pencil icon is inactive, it means you don't have permission to edit translations. Contact the web master who built your site and ask them to grant you the appropriate permissions. The first time you go to edit the post or page in another language, click the **Translate Independently** button. If you don't do this, every time you modify the main language version, the content in the other language versions will be replaced with content from the main one. ![Translate Independently button on the copied post](https://justidea.agency/_astro/72-7026ce0d.CT0hA3QO_KgSbO.webp) Translate Independently button on the copied post Editing the rest of the content works the same as for any other post or page. During the first translation, remember to translate the slug in the permalink too, as it will initially be the same as in the original language. ![Permalink of the English version of the post in the editor](https://justidea.agency/_astro/73-2c4d62f8.B3PD_qVc_1NLMME.webp) Permalink of the English version of the post in the editor ## How to organise categories and tags in WordPress: a guide to content structure **NOTE!** The functionality described in this section is only useful for page templates that support categories and/or tags. ### Adding a category to a blog post To assign a post to a category, go to editing it and find the **Categories** widget in the editor window (if it's not visible, enable it in Screen Options). ![Categories panel with a list of checkboxes on the Add Post screen](https://justidea.agency/_astro/ss1-26725684.CNQxwUpw_Z1MTbHi.webp) Categories panel with a list of checkboxes on the Add Post screen You can add the post to an existing category by ticking the checkbox next to that category. You can also create a new category by clicking **+ Add New Category**. ![The Indications category checked, and the Add New Category link](https://justidea.agency/_astro/ss2-908f7192._DqB6H1R_UmuB8.webp) The Indications category checked, and the Add New Category link After clicking **+ Add New Category**, a window appears where you can enter the new category's name and decide whether it's a top-level category or a subcategory of another category. ![New category name field and the Parent Category list](https://justidea.agency/_astro/ss3-65e539bf.BSVJlNGg_Z2o3yzP.webp) New category name field and the Parent Category list If a category is a subcategory of another category, it will be shown indented in the category list. ![Newly created category checked in the checkbox list](https://justidea.agency/_astro/ss4-1a885921.CFDVrzIJ_13ppGX.webp) Newly created category checked in the checkbox list You can assign each post to any number of categories (though you shouldn't overdo it!). If you select more than one category, you'll be able to specify which category is the post's primary category. ![Post categories: arrow points to the Make Primary link](https://justidea.agency/_astro/ss5-0cef05f0.BnOJ44TV_ZY9hWX.webp) Post categories: arrow points to the Make Primary link ### Adding a new tag To add tags to a post, go to editing it and find the **Tags** widget in the editor window (if it's not visible, enable it in Screen Options). ![Post editor: arrow from the top to the Tags widget in the sidebar](https://justidea.agency/_astro/ss6-c4e77a71.Csww3hPR_ZsYsWM.webp) Post editor: arrow from the top to the Tags widget in the sidebar You can add tags in two ways: by typing your chosen phrase into the text input box, or by clicking the **Choose from the Most Used Tags** button. ![Post tags: arrows point to the text field and the popular tags link](https://justidea.agency/_astro/ss7-cf889e40.Dxjj9xiA_Z2tF4La.webp) Post tags: arrows point to the text field and the popular tags link The text input box suggests existing tags or lets you enter new ones. ![Post tags: partial text 'exist' typed in, with a tag suggestion](https://justidea.agency/_astro/ss8-4edbac74.0QRpEAmR_Z1uiU7G.webp) Post tags: partial text 'exist' typed in, with a tag suggestion You can enter any number of tags into the text input box, separated by commas. ![Post tags: field with two tags separated by a comma](https://justidea.agency/_astro/ss9-396d98ac.2kAIrARi_Z19vnfs.webp) Post tags: field with two tags separated by a comma After pressing Enter or clicking **Add**, the tags will be added. ![Post tags: added tags shown as labels, with an arrow pointing to the X icon](https://justidea.agency/_astro/ss10-c79a7491.7Q3KdPJ4_ZA9vPv.webp) Post tags: added tags shown as labels, with an arrow pointing to the X icon If you want to remove a tag assigned to a post, click the X icon next to that tag. ### Managing categories and tags To manage categories and tags, select **Posts > Categories** or **Posts > Tags** in the admin panel's sidebar. In both cases, the editing mechanics work identically from here on. ![Categories page: the Add New Category form and list of existing categories](https://justidea.agency/_astro/ss11-ff5827b2.DrTqLyu2_Z19zguc.webp) Categories page: the Add New Category form and list of existing categories The left-hand part of the panel lets you create a new category or tag. In the name field, enter the display name. In the slug field, enter the slug, i.e. the text that will appear in the tag's or category's URL. Remember not to use accented characters or other special characters in the slug, and replace spaces with hyphens. When creating a category, you can also specify whether it's a subcategory of another category. The **Parent Category** field is used for this. An additional option is the **Description** field, where you can enter a more detailed description of the tag or category. Keep in mind, though, that if your site's template doesn't display these descriptions, they won't be visible on the site. Clicking the **Add New Category** button saves the changes and creates the new category. ![Add New Category form: name, slug, parent category and description](https://justidea.agency/_astro/ss12-6aab8753.D20Taguu_Zw1w9k.webp) Add New Category form: name, slug, parent category and description The main part of the panel shows a list of existing categories or tags. The last column in the table, **Count**, shows the number of posts assigned to that category or tag. ![Category list: Count column shows the number of posts](https://justidea.agency/_astro/ss13-d5e6bd0d.DYkyEFGt_1TpUOk.webp) Category list: Count column shows the number of posts When you hover over a tag or category, additional options appear: ![Categories: hover menu with Edit, Quick Edit, Delete](https://justidea.agency/_astro/ss14-1024x374-e257e274.BuiZJwjj_1k3yTS.webp) Categories: hover menu with Edit, Quick Edit, Delete Clicking the **Edit** button, or the name of the tag or category, takes you to that item's editing window, which looks similar to the panel for adding a new tag or category described earlier. **Quick Edit** lets you change the name and slug without navigating to another page. ![Category quick edit: Name and Slug fields](https://justidea.agency/_astro/ss15-4e99e4d3.5_M2C2UD_Z1d7k3Q.webp) Category quick edit: Name and Slug fields The **View** button opens the web page showing all posts assigned to that category or tag. **NOTE!** If your template doesn't have such a page designed, its content may not display correctly! The **Delete** button PERMANENTLY deletes the chosen category or post. ## Configuring products in WooCommerce: categories, tags and display options **NOTE!** All the functionality described in this section requires the WooCommerce plugin to work! ### Adding a new product to the store You can add a new product in a couple of ways. - In the top bar, select **New > Product**. - In the admin panel, in the left-hand bar, select **Products > Add New**. **NOTE!!!** If you don't see the option to add products, it means you don't have shop manager permissions. Ask the web developer building your site to grant you these permissions. The page for adding a new product looks similar to the ones for editing blog posts and pages. Right at the top, there's a field for entering the product name and the URL, where you can edit its last part (the one pointing to that specific product), the so-called slug. ![Product editing: name field and editable URL slug](https://justidea.agency/_astro/ss18-1024x155-abaf7849._Hm5WRcp_ZeEqQT.webp) Product editing: name field and editable URL slug **NOTE!** The slug should consist of lowercase letters and shouldn't contain accented characters or special characters; replace spaces with hyphens. In the **Product Description** field, enter the full product description. The text entered here will be visible on the page presenting that product. ![Product editing: arrow pointing to the main Product Description field](https://justidea.agency/_astro/ss19-1024x440-e4c4b51d.CD1rVAAb_1RI7E9.webp) Product editing: arrow pointing to the main Product Description field **Short Product Description** is a separate text field, whose content (depending on the properties of the template you're using) will be shown, for example, as an introduction before the main product description or in search results. **NOTE!** WooCommerce has a well-built tooltip system of its own. Many interface elements have question mark icons next to them. If you hover over them, tooltips appear explaining that element's function. Similar tooltips often also appear when you hover over an element or its name. ![Short Product Description: tooltip shown when hovering over the help icon](https://justidea.agency/_astro/ss20-5bb7f24f.DTtBKYea_sJKl8.webp) Short Product Description: tooltip shown when hovering over the help icon Another important widget is the one with the product's detailed data. ![Product data: General tab with Regular Price and Sale Price fields](https://justidea.agency/_astro/ss21-1024x453-8672511e.yJ3R7WBv_2pvABF.webp) Product data: General tab with Regular Price and Sale Price fields Since this widget's options are well documented by WooCommerce's tooltip system, it won't be described in detail in this guide. The next thing worth filling in is product photos. In WooCommerce, the main image (which will be visible, e.g. in the product catalogue), the so-called **Product Image**, is added separately from the remaining photos, the so-called **Product Gallery**. For the main image, click **Set Product Image**, and for the gallery, click **Add Product Gallery Images**. ![Product editing: arrows pointing to Set Product Image and Add Gallery](https://justidea.agency/_astro/ss22-0a0805cd.CVbDY8aD_1wy79J.webp) Product editing: arrows pointing to Set Product Image and Add Gallery In both cases, you'll be taken to WordPress's standard media selection window, where you can upload a new file or use photos that have already been used on the site. For **Product Image**, you can only choose one photo; for **Product Gallery**, you can choose several. If you want to change the Product Image, you need to remove the one currently assigned to the product. To do this, click the **Remove Product Image** button, then choose a new photo. **NOTE!** Clicking the Remove Product Image button won't permanently delete the photo (it will still be in the media library). ![Product image: hoodie thumbnail with an arrow pointing to Remove Image](https://justidea.agency/_astro/ss24-63917026.B1gRUR6o_Z19PmxO.webp) Product image: hoodie thumbnail with an arrow pointing to Remove Image For **Product Gallery**, you can change the photo order using drag and drop. When you hover over a photo, an X icon appears in its top right corner, which removes that photo from the product gallery (as with the product image, this doesn't permanently delete the photo from the media library). To add more photos to the gallery, click **Add Product Gallery Images**. ![Product gallery: thumbnail with an arrow pointing to Add Gallery Images](https://justidea.agency/_astro/ss25-32dbf80a.BLNnVeuZ_idtTm.webp) Product gallery: thumbnail with an arrow pointing to Add Gallery Images The last thing to do when adding a new product is to assign it to the correct category. If your store's template also supports tags, it's worth filling those in too. ![Product: Product Categories and Product Tags widgets](https://justidea.agency/_astro/ss26-b504abec.gCX8WthL_ZsjF2v.webp) Product: Product Categories and Product Tags widgets Categories and tags work the same way as they do for blog posts. When adding a product to a category, you can tick the checkbox next to an existing category or create a new one by clicking the **+ Add New Category** button. You can assign a product to any number of categories, but you shouldn't overdo it. For tags, it's enough to type any text into the text box. If a tag with that name already exists, the system suggests it. Once you've filled in all the product data, you can publish it or save it as a draft. The Publish widget is used for this, and it works the same way as the one used for publishing pages and blog posts. ![New product: Publish widget with the publish button](https://justidea.agency/_astro/ss27-1024x417-99e5e646.Egj1cL0o_Z1rkG2v.webp) New product: Publish widget with the publish button ### Browsing products To go to the list of all products, select **Products** in the left-hand menu, or select **Products > All Products**. ![All Products list: table with SKU, stock and price](https://justidea.agency/_astro/ss28-63604286.BoBhZdPW_ZXQGeu.webp) All Products list: table with SKU, stock and price Browsing products works similarly to browsing pages or blog posts. When you hover over a chosen product, you'll see a **Duplicate** option, which lets you create a copy of the product. ![Socks product: Duplicate option to copy the listing](https://justidea.agency/_astro/ss29-59ba02f3.Dw_R5q8o_2iXVuE.webp) Socks product: Duplicate option to copy the listing WooCommerce also has an extensive quick edit mechanism that lets you, among other things, specify the product's dimensions and weight and edit stock levels. For this second option to be available, tick the **Manage stock?** checkbox. Confirm the changes you've made with the **Update** button. ![Product quick edit: Weight field and stock management checkbox](https://justidea.agency/_astro/ss30-c3153d2e.Bz6RMnsj_Zcou5o.webp) Product quick edit: Weight field and stock management checkbox ### Managing orders Go to orders by clicking **WooCommerce > Orders** in the left-hand menu. If there are orders that need your attention, the number of such orders will also be shown next to this item. ![Order list: counter next to the menu and Processing status](https://justidea.agency/_astro/ss31-1024x380-de0629c2.CERADIzh_WrpWK.webp) Order list: counter next to the menu and Processing status Go to an order by clicking its name in the **Order** column. In the order panel, you can view detailed information about it and carry out actions such as changing the order status. The widgets on the right are also useful. The **Order Actions** widget lets you force the system to send the customer emails with various notifications (if, for some reason, they didn't reach the customer). The **Order Notes** widget, meanwhile, shows the order's status history. Here, you can also add your own notes about the order. ![Order #33: Actions and Notes widgets with arrows](https://justidea.agency/_astro/ss32-d0dec6e6.CBxb3lMH_2iStjN.webp) Order #33: Actions and Notes widgets with arrows ## Troubleshooting WordPress: common problems and how to fix them ### I've forgotten my password On the login page, use the password reset by clicking **Lost your password?** You'll find more information in the **Resetting a forgotten password** section. ### An interface element has stopped being visible The element's visibility may have been turned off. It may also have been moved elsewhere or minimised. The **Editing the admin panel interface** section describes how to change the visibility of this type of element. ### I edited the menu, but nothing changed on the site For changes made to the menu to become visible on the site, confirm them with the **Save Menu** button. ![WordPress: menu structure with an arrow pointing to the Save Menu button](https://justidea.agency/_astro/ss33-1024x362-310d7f79.B0H3GhTw_2uLFAL.webp) WordPress: menu structure with an arrow pointing to the Save Menu button ### The submenu on the site displays incorrectly This is most likely because the template you're using on your site doesn't have a submenu mechanism designed into it. To clarify this, consult the web developer who built your site. ### Content pasted into the content editor displays incorrectly on the site This is most likely because the pasted content contained formatting that isn't supported by the site's template. We recommend pasting unformatted content, then reformatting it in the WordPress editor. If this doesn't solve the problem, contact the web developer who built your site. ### I can't publish a page/blog post: it keeps having the "scheduled" status This is because the publication date has been changed to one in the future. Changing the publication date to one in the past will let you publish the page or post. ### I can't edit different language versions of a page You most likely don't have permission to edit translations. Contact the web master who built your site and ask them to grant you the appropriate permissions. ![Joanna Hoły](https://justidea.agency/obrazy/asia-240x300-30229762.webp) Written by [Joanna Hoły](https://justidea.agency/en/author/joanna-holy/) Project Manager Web Developer Have a question about this article? Write to us. Want this in your business ## Let's turn this knowledge into results in your store 30 minutes about your numbers. The call starts with someone from sales, and we bring in the channel specialist once we get into the details. The call is free of charge. Book a call about your numbers [See how we build websites](https://justidea.agency/en/services/websites/) Client reviews ## Ratings of the agency that runs this blog Clients gave them after working with us, and you can read each one on the site where it was posted. They cover the work of the whole agency, not this one article. 4.96 / 5 weighted average of 224 reviews across three platforms [Read the reviews](https://justidea.agency/en/justidea-reviews/) [![Google](https://justidea.agency/assets/logo-google.svg) 4.97 / 5 156 reviews on our Google Business Profile](https://www.google.com/search?q=JustIdea+Agency+Krak%C3%B3w+opinie)[![Facebook](https://justidea.agency/assets/logo-facebook.svg) 5.0 / 5 33 reviews on our Facebook page](https://www.facebook.com/justidea.agency/reviews)[![Clutch](https://justidea.agency/assets/logo-clutch.svg) 4.9 / 5 35 B2B reviews, each verified in a call with the client](https://clutch.co/profile/justidea-agency) Statuses awarded by the platforms: PrestaShop Expert ★★★, Google Premier Partner 2025, Meta Business Partner, Microsoft Advertising Elite Partner 2025. [All certificates and awards](https://justidea.agency/en/our-awards/) Read on ## See also [Web Development 1 December 2023 PrestaShop vs WooCommerce - which should you choose for your online store? Mateusz Olszański](https://justidea.agency/en/blog/prestashop-vs-woocommerce/)[Web Development 21 October 2025 What Is PrestaShop? Complete Guide Joanna Hoły](https://justidea.agency/en/blog/what-is-prestashop-complete-guide/)[Web Development 27 November 2023 PrestaShop vs Shoper: Key Considerations When Choosing an E-commerce Platform Mateusz Olszański](https://justidea.agency/en/blog/prestashop-vs-shoper-which-platform-to-choose/) Contact ## A conversation about your numbers: 30 minutes The call is led by a new business specialist. When we get into the details of an account, the specialist for that channel joins in. We reply within one business day. A quick review of your tracking and campaignsThree priorities for the next quarterA written summary that stays with you Before the meeting we review your website, your visibility and what your campaigns show from the outside. We will not open with “so, what does your company do?”. [4.96 224 reviews](https://justidea.agency/en/justidea-reviews/) What happens after you send it 01 within 1 business day ### We reply to your email The reply comes from the same new business specialist who will run the call. No qualification form and no call from an unknown number. 02 this week ### A 30-minute conversation We go through your numbers and your questions. If it turns out we are not the right fit, we will tell you straight away.